|
|
ALABAMA SPORTING CLAYS ASSOCIATION |
|
|
|
|
CONSTITUTION AND BY-LAWS
ARTICLE I NAME The name of the corporation shall be the ALABAMA SPORTING CLAYS ASSOCIATION ( hereinafter referred to as "ASCA"). This corporation is intended to be operated as a Nonprofit Corporation according to IRS guidelines. ARTICLE II PURPOSE The purpose of the ASCA shall be as follows: The promotion and encouragement of organized sporting clay shooting among residents of the State of Alabama; To increase among ASCA members the knowledge of the safe handling and proper care of firearms, as well as improved shotgun marksmanship; and To forward the development of those characteristics of honesty, self-discipline, team play, and self-reliance which are the essential qualities of good sportsmen and the foundation of true patriotism; and To encourage participation by all sportsmen in Alabama in the shooting sports; and To develop the membership in the ASCA in order to involve as many residents as possible; and Annually, to promote and or conduct, as the Board of Directors of the Association shall see fit, a “State Championship Shoot”, to be held at such time and at such location as the ASCA shall determine;
ARTICLE III OFFICES The principal offices of the ASCA shall be located at the address of the Secretary. Other offices for the transaction of business shall be located at such places as the Board of Directors designates.
ARTICLE IV OFFICERS The elected officers of the ASCA shall be President, Vice-President, Secretary and Treasurer (the Secretary and Treasurer may be one person). The terms of the officers shall be for two years, unless changed by a vote of the membership. Said officers of the association shall be elected by the general membership of the ASCA. The candidates for each office will come from the general membership of the ASCA or from the board of directors. Any member of the ASCA who is in good standing as of the date of elections shall be allowed one vote. The election process will be managed by the Election Committee, such committee to be appointed by the President, under the authority of the By-Laws of the ASCA.
ARTICLE V DUTIES OF ELECTED OFFICERS President The President shall preside at all Board of Directors' meetings of the ASCA, and is empowered to execute all contracts and legal instruments, and have general charge and supervision of all the affairs of the ASCA and shall be a member of all committees. If the President is unable to preside, the Vice-President shall preside in his place and if both are unable to preside, the Secretary shall preside over any said meeting. During the un-expired term of the position, the President shall have the authority to fill any vacancy in any officer’s position, any committee or any delegate slot. The President may consult with other members of the Board of Directors regarding the appointment of a member to fill any such vacancy, but he/she SHALL NOT be obligated to do so. All such appointed positions shall serve only for the un-expired term of the position. Vice-President The Vice-President shall have the responsibility for the general promotion of clay shooting with shooting members, ranges and industry representatives. He/She shall aid any new group in the organization of any clay shooting club under the auspices of the ASCA. The Vice-President shall be responsible for communication with all member ranges and the collection of all fees due from each member range. The Vice-President shall be the designated liaison between the ASCA and the NSCA and shall regularly report to the President on the status of that relationship. Secretary The Secretary shall keep all minutes of the ASCA meetings. He/She shall issue all notices, submit proposed shoot dates to the NSCA, keep current the list of all members of the ASCA and shall perform such other duties as the President or Board of Directors may require. Treasurer The Treasurer shall be the custodian of all monies, trophies, securities and vouchers of the ASCA and shall preserve the receipts of all monies paid out. The Treasurer is authorized to receive all funds due the ASCA and to place such funds in any bank as authorized by the officer on the current Bank Deposit Resolution form. Said bank must be convenient to the Treasurer's place of business or residence. The Treasurer shall present a detailed report of all monies received and distributed by the Treasurer at the Annual State Meeting. The Treasurer shall furnish bond in the amount of $2,000.00, at the discretion of the Board of Directors, the expense of which shall be paid by the ASCA.
ARTICLE VI BOARD OF DIRECTORS Positions to be included on the Board of Directors shall consist of the President, Vice-President, Secretary, Treasurer, National Delegate(s), and one representative from each member club in the state. In addition, four at-large shooters from the state will occupy seats on the Board of Directors. The members of the Board of Directors shall be determined in the following manner: Officers - elected by the general membership; National Delegate(s) - elected by the general membership in the "delegate" election; Member Club Representative - appointed by each member club; At-large shooters – appointed by the President. If any Board member misses two meetings in a row or can not help out and do his/her duties, they can be dismissed from the board by the President. Then the Board can vote in a replacement for them. The names of the members of the Board of Directors, along with their respective e-mail addresses and telephone numbers, will be posted on the ASCA web-site for the purpose of making all ASCA directors accessible by the membership. Each member of the Board of Directors shall be entitled to one vote at all meetings of the Board, The Annual State Meeting and any special meeting. Vote by proxy shall be according to the provision of Article XVI herein only. The Board of Directors shall have the responsibility to receive written complaints or protests regarding the conduct of any shooter or club which has openly violated the guidelines outlined in the Constitution and By-Laws of the ASCA, including but not limited to un-sportsmanlike conduct or prejudicial acts that are detrimental to the best interests of the ASCA. Upon consideration of all facts, the ASCA board may take action against said shooter or club, limited to the revocation of ASCA membership and notification to the NSCA of their actions. The following committees of the Board of Directors shall serve at the pleasure of the Board of Directors for the purpose of conducting specific business for the Board and the membership: Election committee - consisting of five (5) directors who will have responsibility to manage the election process of the officers; Fiscal Committee - consisting of five (5) members of the board of directors for the purpose to approving expenditures. The five (5) members shall include the President, Treasurer, two (2) club directors and one (1) at-large member director. Spending authorities shall be as follows: President may authorize or make expenditures not to exceed $2,500; Fiscal Committee (minimum of 4 of the 5 in concurrence) may approve expenditures from $2,500 to $5,000; Board of Directors (majority vote of quorum in attendance) required for all expenditures in excess of $5,000. State Shoot Committee – This committee shall consist of 5 members, each appointed by the President. The purpose of this committee shall be to develop the criteria to be used to select the organization that will sponsor, manage and/or host the state shoot. Committee members appointed in year X, shall have the responsibility for the state shoot in year X+1. It is contemplated herein that two (2) State Shoot Committees shall be established and active and any time. Any other Committee - determined to be necessary by the Board of Directors. The Board of Directors shall have full charge of all matters covered in the Constitution and By-Laws, including special meetings, and any and all other business that is reasonably presumed to fall within the powers or duties of the Board.
ARTICLE VII CLUB MEMBERSHIP AND RESPONSIBILITES Membership Any gun club in the State of Alabama, having at least one sporting clays course, shall be eligible for membership in the ASCA. Upon application, which shall be submitted together with payment of the appropriate annual fee, and subsequent vote by the Board of Directors, any club within the State of Alabama may become a member and shall enjoy all the privileges of the ASCA and shall be entitled to one vote at all meetings of the ASCA. Responsibilites All following responsibilities are in addition to any responsibilities the Member Club may have to the NSCA. It shall be the host club's responsibility to forward all money due the ASCA to the Treasurer within fifteen days following completion of the shoot. It is the responsibility of the host club to report shoot results to the ASCA. The President of the ASCA shall have the authority to impose a fine of not less than $5.00 nor more than $50.00 on a club found to be in violation of the By-Laws. ARTICLE VIII INDIVIDUAL MEMBERSHIP Any resident of the State of Alabama who is a member of the NSCA will automatically be a member of the ASCA, provided said resident is not restricted from owning or operating a firearm under any state or federal laws. Anyone not wanting to be a member of the ASCA must withdraw membership in writing. Any member in good standing shall have the privilege of discussion or speaking on any subject at any annual or special meeting of the ASCA and is entitled to one vote on the election of officers at the Annual State Meeting. All members are welcome to any meeting of the Board of Directors.
ARTICLE IX ANNUAL DUES Club Affiliation Dues Club affiliation dues with the ASCA shall be due upon acceptance of membership and may also be determined to be due periodically, with frequency not to exceed one billing per year. Only those Clubs which have paid their dues by the prescribed due date shall be considered in good standing and shall enjoy the privileges of membership. Individual Membership Dues The ASCA reserves the right to set dues on an annual basis. The annual dues are payable in advance and only those residents who have paid their annual dues shall be considered in good standing. Payment of annual dues shall be made to the Secretary - Treasurer and are due and payable prior to registration of targets for the target year. Each registered shooter shall be charged a state registration fee of three-cents (.03) per registered target or $3.00 per 100 targets. All clubs interested in hosting registered shoots during the coming year will either submit their shoot dates in advance of the "date selection" meeting or be present or represented by proxy. Final date schedule for the year will be approved by the Board of Directors prior to adjournment of the meeting and said schedule will stand. In order to protect the integrity of the state shoot schedule and promote cooperation between clubs and the continuation of the sporting clays industry, it is agreed that any club wishing to add a shoot date after said schedule is approved, may not do so on any date in which any club in their zone or the adjourning zone has an approved date, without the written permission of club with the approved date (permission to be submitted in writing to the ASCA Secretary). If a club chooses a shoot date and then cancels that shoot, notification to the ASCA is required. It is the sole responsibility of the host club to notify shooters that the tournament has been canceled. ARTICLE X ANNUAL AND SPECIAL MEETINGS There shall be four regular meetings during the course of each calendar year: General Planning Meeting - To be held during the first two weeks of October each year, this meeting shall include committee appointments, Alabama Trail shoot date selection and general financial discussions. Annual State Meeting - to be held for the benefit of the general membership at the location and during the dates of the state shoot. The announcement of the sponsor/host and the location for the following year state shoot and the Election of Officers will take place at this meeting. Board of Directors Meetings – To be held in February and August of each year, these meetings shall be held to: 1) consider all association business brought before the Board since the last meeting, 2) review the status of all committee assignments, particularly the state shoot committee, and 3) such other business as the Board, in its’ sole discretion, shall determine. These meetings shall be held at a time and at a location to be determined by the Board of Directors. Special meetings of the ASCA may be called at any time by the President. Any member of the ASCA, upon written request, may petition the Board of Directors to have specific business conducted for the good of the organization. Upon the consensus of one-third of the Board of Directors, a special meeting of the Board may be called to conduct said business, if it supports the intent and content of the By-Laws and the Constitution. ARTICLE XI QUORUM A quorum for the transaction of all business at any meeting shall constitute a simple majority of the Board of Directors. ARTICLE XII VOTING BY PROXY Any member of the Board of Directors may be represented by written proxy in the event he/she is unable to attend any regular or called meeting. The ASCA President may secure a vote on any resolution pertaining to the ASCA business, except amendments to the Constitution and By-Laws, by sending a registered letter ballot on the subject to be voted on and the vote on such matters shall be counted within ten days after the date such letter ballot has been mailed. At such time, all members of the Board of Directors shall be notified of the results of any such action voted on. ARTICLE XIII AMENDMENTS TO THE CONSTITUTION AND BY-LAWS The Constitution and By-Laws may be amended as follows: The proposed amendment(s) shall be submitted to the Secretary of the ASCA at least thirty days prior to the Annual State Meeting or special meeting. The Secretary - Treasurer of the ASCA shall then notify each member of the Board of Directors at least fifteen days prior to the meeting stating exactly what amendment(s) to the Constitution and By-Laws is contemplated. The proposed amendment(s) will be presented to the membership at the Annual State Meeting or special meeting and majority vote will govern the decision to pass or defeat the proposed amendment(s). ARTICLE XIV ORDER OF BUSINESS The order of business at all meetings shall be as follows: Roll call of Board Member(s) Reading of Minutes (at the Annual State Meeting reading of the previous Annual Meeting shall be read) Unfinished Business Reports of Officer(s) Reports of Committee(s) Amendment(s) to the Constitution and By-Laws Election of officer(s) (Annual State Meeting only) Awarding next Annual State Tournament (Annual State Meeting only) New Business Adjournment
|
||